Trade Show Rentals in NYC
NYC Trade Show Stands & Exhibit Design Services
Pop Up Booth & Trade Show Kits for Trade Show Events in NYC
More than at any time since its opening in 1986, the Javits Center is fulfilling its mission as the Marketplace for the World®
Operated by the New York Convention Center Operation Corporation (NYCCOC), a public benefit corporation, the Javits Center helps drive the economies of New York State and New York City, generating an impressive $1.5 billion in economic activity and supporting 14,000 jobs. Nowhere in the country will you find a more sought-after, state-of-the-art facility—one with the extensive resources, services and staff of elite professionals dedicated to making every trade show, convention and special event a success.
With 840,000 square feet of flexible exhibition space occupying six city blocks along the scenic Hudson River, the facility can accommodate any size event, at any time. It’s no wonder that 35,000 companies choose it as their preferred venue every year. Underscoring its role as the country’s busiest convention center, the Javits Center recently completed a sweeping 5-year, $460 million renovation noted for the construction of the 110,000-square-foot Javits North exhibit hall and installation of the largest green roof in the Northeast. And when you consider that the new Javits Center sits at the nexus of Manhattan’s resurgent, bustling West Side neighborhood, it’s easy to see why whatever’s happening, happens here.
2021 New York Trade Shows Javits Center
The Javits Center is the crown jewel of the pulsating, resurgent new West Side neighborhood—now transformed with the Hudson River Park, Hudson Yards and the recently expanded section of the High Line. And thanks to the new 7 Subway line extension across the street, all the excitement is closer than you ever imagined.
Be Our Guest
Guest Services fit for a New York icon: two concierge desks, airport shuttle service, business center, state-of-the-art WiFi services, shoe shine stand, Chase ATMs, three Hudson outlets, a full-service Starbucks, cafeteria and concessions
Partners at your Service:
The Javits Center works hand-in-hand with some of the leading names in business, from Centerplate—the Javits Center’s exclusive on-site caterer with a sterling reputation for exquisite food and service—to FedEx Office, Starbucks, and Golden Touch Limousine Service, which offers fast, reliable shuttle service to local airports
The City on Call:
Their location on Manhattan’s vibrant West Side is just a quick subway or taxi ride away from the best New York has to offer: world-class shopping, luxury hotels, fine dining, and renowned cultural institutions. It’s all here, ready to explore: Times Square, the Empire State Building, Rockefeller Center, Broadway theatres and so much more.
General Decorating Contractors are hired by your event manager. They are generally responsible for the physical planning of the event, the shipment and delivery of exhibition freight, the rental of furniture, carpets and other booth/exhibit equipment and the building and dismantling of most of the exhibits. General Decorating Contractors supply their own on site management and supervisors and hire freight moving and exhibit building labor from the Javits Center.
Exhibit Appointed Contractors (EAC’s) are hired by exhibitors to build and dismantle exhibits. EAC’s supply their own on-site management and hire exhibit building labor employed by the Javits Center. In order to hire labor directly from the Center, EAC’s must open an account, which requires, among other things, the posting of a guarantee of payment bond or letters of credit and the fulfillment of certain insurance requirements.
Javits’ Freight Handlers are responsible for loading and unloading trucks and delivering exhibitor freight and machinery to and from exhibitors’ booth; loading and unloading decorating contractors’ equipment to and from a marshalling point on the exhibit show floor; and perform rigging work with forklifts. Freight Handlers are hired from the Center by general decorating contractors. Freight Handlers work under the direction and supervision of the general decorating contractor and their shifts are determined and organized by the contractor. Freight Handlers are represented by the International Brotherhood of Teamsters, Local 807.
Work Hours:
Freight Handlers are paid straight time for the first eight (8) hours worked and overtime for any hours worked beyond eight (8) on Mondays through Fridays. They are paid time and a half for all hours worked on Saturdays and Sundays. They are paid double time for all hours worked on holidays. Freight Handler’s have 11 holidays: New Year’s Day, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Election Day, Veteran’s Day, Thanksgiving and the day after, and Christmas.
Freight Moving Exhibitors May Perform (Hand Carry Policy):
The Javits Center is the busiest convention center in the United States, and as a result, our operations can have a major impact on the surrounding community. As Manhattan’s West Side continues to evolve with new developments, clients of the Javits Center must make every effort to minimize our impact on neighboring streets during move-in and move-out periods. The hand carry policy, which is outlined below, is designed to maximize exhibitor move in and minimize traffic congestion.Exhibitors are reminded that the west side of 11th Avenue is officially designated a City bus lane, and vehicles illegally parked will be subject to a fine and/or vehicle towing by the New York City Police Department (NYPD). For move-in and/or move-out periods during large trade shows, the Javits Center will often request assistance from the NYPD to facilitate curbside standing of personal vehicles and small vans along the west side of 11th Avenue between West 34th Street and West 40th streets. However, this does not grant immunity from potential ticketing or vehicle towing to customers who ignore the regulations established by the Javits Center in conjunction with the NYPD and other regulatory agencies. In an effort to address these concerns and to streamline the hand carry process, effective immediately, the Javits Center’s Security and Safety Solutions Department will conduct all exterior security staffing, oversight and enforcement for hand carry operations.
The Javits Center Hand Carry Policy is as follows:
Approved During Hand Carry Operations:
• Individuals moving these items must be employees of the exhibiting company and must carry identification to verify their position;
• Exhibitors moving items must use doors and routes designated by event management;
• Hand-carried items can be brought in through the front of the building (east side) and at specified times, the north side, as long as traffic regulations are obeyed;
• Exhibitors may use nothing larger than a two-wheeled baggage cart (plastic or rubber wheels only) to move their items;
• Hanging clothing racks with four wheels are allowed for moving hanging garments;
• Pop-up displays – equal or less than 10 feet in length and capable of being carried by hand by one person – may be brought into the building; and
• The Javits Center reserves the right to search any box, bag, container, crate, etc. to ensure full compliance with the building’s regulations.
Prohibited During Hand Carry Operations:
• Power tools, ladders or any other type of carpenter/construction equipment are not permitted in the building, unless specific written approval is obtained in advance;
• Any freight from a vehicle larger than an Econoline van;
• Any freight moved on equipment larger than a two-wheeled baggage cart;
• Any freight that cannot be hand carried by one person; and
• Any freight moved by a moving or freight company, contractor or any persons other than Javits Center freight handlers or direct employees of an exhibiting company engaged in approved hand carry operations.
On the west side of 11th Avenue between 34th Street and 40th Street:
• Hand carry operation hours are specific and designated by event management;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• All vehicles must be parked alongside the curb, and double parking is strictly prohibited; • All vehicles must be attended at all times by a licensed driver;
• Parking or standing on the east side of 11th Avenue is strictly prohibited;
• Exhibitors recommend pack all exhibit items before staging a vehicle curbside; and
• Failure to follow the above regulations may lead to a fine and/or vehicle towing.
On the Inner Roadway along 11th Avenue:
• Hand carry operation hours are specific and designated by show management;
• Access granted to exhibitors only during a specified time frame Access granted to exhibitors on a first-come, first-serve basis;
• Only vehicles with two licensed drivers will be granted entry;
• All vehicles must be attended at all times by a licensed driver;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• Recommend exhibitors pack all exhibit items before parking a vehicle; and
• Any vehicle left unattended will be towed at the owner’s expense.
Inside the West 39th Street Lot:
• Hand carry through the West 39th Street lot is available to only certain events and exhibitors as only those with close proximity to the lot will be allowed entry;
• Hand carry location and hours of use are specific and designated by show management;
• Access granted to exhibitors only during a specified time frame;
• Access granted on a first-come, first-serve basis;
• Only vehicles with two licensed drivers will be granted entry;
• All vehicles must be attended at all times by a licensed driver;
• Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;
• All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;
• Recommend exhibitors pack all exhibit items before parking a vehicle;
• Double parking on 12th Avenue is strictly prohibited; and
• Failure to follow the above regulations may lead to a fine and/or vehicle towing.
On the Javits Center Loading Docks:
• All vehicles transporting freight larger than an Econoline van, such as, but not limited to, a Sprinter van, cargo van, moving truck or box truck, are required to load and unload via the Javits Center loading docks;
• The loading docks are accessible during designated hand carry hours for all such vehicles and can be accessed without an appointment via the entrance on 12th Avenue;
• and, All such vehicles are required to register with security upon arrival.
Enforcement for Hand Carry Operations:
• The Javits Center’s Security and Safety Solutions Department and the NYPD will provide security on the Inner Roadway and inside the West 39th Street lot during all designated hand carry hours of operation; and
• All vehicles on public roads surrounding the Javits Center are subject to all traffic regulations enforced by the NYPD.
Carpenters perform crating and recrating, and all work involved in the erection and dismantling of exhibits, displays, backgrounds and booths; all work requiring the use of bolts and screws or nail fasteners; tying, hanging or nailing, taping of flags, banners, signs, tile and rug-laying, skidding and reskidding and turntables; handling and delivery of furniture, carpeting, modular interlocking booth systems and other contractor owned and leased equipment; pad wrapping, protection work, ramp protection; and installing draperies, including but not limited to wall draperies, table skirting, booth equipment draperies, flag and bunting and party decorations. They also do certain other unskilled work. Carpenters are represented by the International Brotherhood of Carpenters and Joiners, New York District Council. Carpenters are hired from the Center by general decorating contractors and exhibitor appointed contractors. Carpenters work under contractors’ direction and supervision and their shifts are organized and determined by the contractor.
Work Hours:
Carpenters are paid straight time for the first eight (8) hours of their shift and are paid time and a half for hours worked beyond the eight, Monday through Friday. They are paid time and a half for hours worked on Saturday and on any Sunday that they work at least seven (7) hours. They are paid double time on holidays and on Sunday if they work less than seven (7) hours.
A shift differential of $.75 per hour applies for work between 4 pm and midnight. A shift differential of $1.00 per hours applies for work between midnight and 8 am. Exhibit Builders work a minimum of 4 hours. Holidays are: New Year’s Day; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Election Day (in a Presidential Election year); Thanksgiving, day after Thanksgiving and Christmas.
Building Work Exhibitors May Do Themselves
Exhibitors may erect and dismantle displays which do not exceed 250 square feet and can be erected and/or dismantled by employees of the exhibiting company, without tools and ladders. Exhibitors’ may unpack, pack and arrange their merchandise and products in their exhibit. Those performing the work above must be employees of the exhibiting company and must carry identification to verify that fact. When unsafe set-up or dismantle conditions exist, the Javits Center may elect to suspend the exceptions listed above and Javits exhibit building labor will complete the set up at the exhibitor’s expense. The Javits Center may issue more detailed rules on this from time to time.
Rigging is performed by Javits employees. The nature of the work involved will determine which employees perform rigging work.
Javits Center electricians install and remove all electrical wiring, load centers, disconnects and distribution panels. Electricians install and dismantle all lighting, all electric signs, all communication and video cable between or outside exhibits and under carpet and sound systems. Electricians also operate certain sound, light and video systems. Electricians are represented by the International Brotherhood of Electrical Workers (IBEW) Local 3.
Work Hours:
The length and start times of electricians’ standard shifts and the application of overtime rates on weekdays vary depending on whether it is a move-in, open or move-out day. Electricians are always paid time and a half for work on weekends and holidays. Electricians have 11 holidays — New Year’s Day, Martin Luther King, Jr. Day, President’s day, Memorial Day, Independence Day, Labor Day, Columbus Day, Election Day, Thanksgiving and the day after and Christmas.
Electric Work Exhibitors May Do Themselves
• Exhibitors may plug in their own devices and equipment for properly ordered 110 volt electrical service of 1500 watts or less.
• Exhibitors may plug in their own devices of 110 volt/ 1500 watts themselves.
• Connect modems, printers, computers and keyboards.
• Install their own light bulbs.
• Test and tune their own equipment.
• Run their own communications cable between machines in the same booth above the booth carpet.
• Exhibitors may install and dismantle their own lights in booths 100 square feet or less without the use of tools or ladders — provided that the service order is for no more than 500 watts.
• Connect up to eight (8) pieces of computer and/or telecommunications equipment to cables run by electricians.
